Wedding Coordinator Checklist:

Obviously the bride and the groom will be drowned in their own happiness and joy on their wedding day and they will be pre-occupied with the thoughts of each other and their to-be-happy life ahead therefore a wedding coordinator is a must who will look after everything on the wedding day. Some brides and grooms may decide to coordinate their wedding themselves whereas some may think their parents would be enough to play the role of wedding coordinator but many marriages with the couple or parents as coordinator are evident that there is always a need to have someone else organizing the event so as to ensure its smooth running. This is because bride and groom will be the actual actors of the play who can’t afford managing the event too whereas parents will be definitely busy with the guests and other important tasks and rituals; in such a situation wedding can only run smoothly when there will be a person looking for wedding vendors, transportation matters, photographer, videographer, caterer, musicians etc.  

For wedding coordinator to work efficiently wedding coordinator checklist is very important so that the event would go well from start till end. Although it is true that the wedding coordinator was with the bride and the groom throughout the time the wedding was planned but still the checklist is required to make sure everything is done properly and in time. The wedding coordinator checklist contains the whole schedule of the wedding ceremony and reception so that wedding coordinator can make sure things are going well. Every organizer can prepare a checklist for him / herself according to the series of events which are supposed to take place on that big day starting from arrival of bride and groom in the church till the guests leave the reception venue. If there are a few arrangements which the wedding coordinator is supposed to take care of before the arrival of bride and groom in the church, it must also be included in the checklist so that not a single matter will remain unattended.

The most important aspect of wedding coordinator checklist is the timings and duration of each event because in case if any event will take time longer than expected it can disturb the whole schedule resulting in overtime fees for the wedding venue. Therefore wedding coordinator must make sure that everything is going according to the schedule.

Some of the most obvious elements of the wedding coordinator checklist are:

• Rehearsal dinner.
• Any photographs due before wedding ceremony or reception
• Arrival of bride and groom in the church and the wedding ceremony
• Bride and groom leaving for reception venue
• Guests arrival
• Music playing
• Blessing sayings
• Champagne toasts
• Meal serving
• Clearing the tables
• Bride and groom’s dance
• Wedding cake cutting and serving
• More dancing
• Bride and groom throwing bouquet and garter respectively
• Bride and groom leave the reception venue

Any events left can be added in the list according to the schedule.